Collecting Digital Signatures in Your Forms

Why Use Digital Signatures?

Paper-based signatures are slow and difficult to manage. By adding a Signature field to your FlowyForm, you can formalize agreements, approve terms of service, or verify identities in real-time. Respondents can sign using their mouse on a desktop or their finger/stylus on a mobile device.

Step 1: Add a Signature Question

You can add a signature field at any point in your form builder.

  1. Click the Add Question button in the top left corner of the builder canvas.
  2. Use the search bar in the modal to type "Signature" or scroll to find it under the "Other" category.
  3. Click on the Signature block to insert it into your form.

Finding the Signature question type in the builder

Step 2: Customize Your Request

Once the field is added, use the right-hand settings panel to provide clear instructions to your signer.

  1. Question Text: Clearly state what the user is signing for (e.g., "Please provide your signature to agree to the terms").
  2. Required Toggle: For legal or formal documents, ensure the Required Field toggle is switched on. This prevents the user from submitting the form without a valid signature.

Configuring signature instructions and requirements

Step 3: The Signer Experience

When your respondent reaches this question, they will see a clean, dedicated drawing area.

  • Drawing: Users simply draw their signature inside the box.
  • Clearing: If they make a mistake, they can hit the Clear button to start over before moving to the next question.

A preview of the handwritten signature interface

Step 4: Accessing Your Signed Documents

Once a form is submitted, the signature is captured as a high-resolution image. You can view these signatures in the Results tab of your dashboard or export them as part of your data sync with Google Sheets or Slack.

Pro-Tip: Legal Context

To make your digital signatures more robust, place a Long Text question or a Statement question immediately before the signature field. This allows you to display your full Terms and Conditions so the user knows exactly what they are authorizing.